Ensure minimal, controlled use of administrator, local administrator, enterprise admin, and/or schema admin profiles. 15.4.2. 8.12. Do not match voice mail access pins to the last six (6) digits of the phone number. 9.1. Effective IT Security Policy is a model … Two-factor authentication (TFA) or multi-factor authentication (MFA) shall be used for any services remotely accessible by personnel and/or authorized third parties (e.g. 1.7. In cases where a system or provider cannot meet these requirements, exceptions will be noted and documented by Information Security, and alternate controls will be implemented. 17.8.1. Extranet Network (isolated from Corporate and Guest Network): WPA2-Enterprise with PEAP (802.1x w/AES) Employment at iCIMS is contingent upon a satisfactory background and/or criminal records check, including where applicable: 28.1.1. 7.3. Disposal logs that provide an audit trail of disposal activities shall be securely maintained. Use of video cameras or other access control mechanisms to monitor individual physical access to sensitive areas. Size: A4, US. Specifically, this policy aims to define the aspect that makes the structure of the program. 10.4.5.2. 18.2.2. A2:2017- Broken Authentication 4.4.3. Network equipment access shall be restricted to appropriate Personnel only. 17.2.8. Unused channels shall be disabled. To enable data to be recovered in the event of a virus outbreak regular backups will be taken by the I.T. Use of personally owned devices shall comply to acceptable use and information security policies if used to access Personal Data, PII or SCI data. 12.1. 1.11. 17.11. Employee owned mobile devices shall have the ability to connect to a network separate from the guest network, where feasible. 17.6.3. 4.3. 13.8.3. Access to wireless networks shall be restricted to only those authorized, as follows: 18.2.1. In the rare event that physical media containing Personal Data and PII is approved for use in accordance with this Section 25, the Privacy team will document the applicable details, including the type of physical media, the authorized sender/recipients, the date and time, the number of physical media, and the type of encryption used. Disposal of media containing Personal Data so that it is rendered unreadable or undecipherable, such as by burning, shredding, pulverizing, or overwriting. Establish process for linking all access to system components (especially access with administrative privileges such as root) to each individual user. Anti-virus software shall be updated regularly for all workstations and servers with the latest anti-virus patches and/or signatures, where applicable. 8.10.2. Department responsible for ensuring the implementation and execution of iCIMS information security management systems (ISMS). Free IT Charging Policy Template. Strong cryptography and security protocols, such as TLS 1.2 or IPSEC, are required to safeguard Personal Data, PII, SCI or Subscriber Data during transmission. An Information Technology (IT) Security Policy identifies the rules and procedures for all individuals accessing and using an organization's IT assets and resources. 9.11.3. Remove subscriber databases from system within thirty (30) days of subscriber termination. Zero-day patches shall be applied on all systems containing Subscriber Data and critical systems within 14 days, and all other systems within 30 days. Fuel delivery services shall be in place to ensure the continued operation of emergency generators. 9.2. This policy reasonably adheres to industry standards and best practice and reasonably provides safeguards against accidental or unlawful destruction, loss, alteration or unauthorized disclosure or access to covered data, as indicated in the DSPS. Workstations and laptops shall be restarted periodically. System administrators shall act as the final gatekeeper to ensure access is granted appropriate to the identified role. All unused network access points shall be disabled when not in use. 1.3. 15.2. 8.3. 8.9. 4.3.6. A chronological record of system activities that is sufficient to enable the reconstruction, review, and examination of the sequence of environments and activities surrounding or leading to an operation, a procedure, or an event in a transaction from its inception to final results. Unless otherwise specified within this IT Security Policy, the following security requirements shall be adhered to when creating passwords: 2.1.1. To provide data confidentiality in the event of accidental or malicious data loss, all Personal Data, PII, SCI or Subscriber Data shall be encrypted at rest. 1.7.2. A … 4.3.2. The use of all services, protocols, and ports allowed to access iCIMS networks shall be reviewed on a periodic basis, at a minimum every six (6) months, for appropriate usage and control implementation. 29.3. 13.2. To enable data to be recovered in the event of a virus outbreak regular backups will be taken by the I.T. 23.4. Common examples of this include the PCI Data Security Standard and the Basel Accords worldwide, or the Dodd-Frank Wall Street Reform, the Consumer Protection Act, the Health Insurance Portability and Accountability Act, and the Financial Industry Regulatory Authority in the United States. Firewalls, routers, and access control lists, or equivalent access controls, shall be used to regulate network traffic for connections to/from the Internet or other external networks, as follows: 17.2.1. ® iCIMS and its associated logo are federally registered trademarks of iCIMS, and other trademarks used herein are owned and may be registered by their respective owners. Verify user identity before performing password resets. Assigning multiple usernames to users shall be limited. Device containing batteries that protects electrical equipment from surges in the main power and acts as a temporary source of power in the event of a main power failure. 8.9.9. 2.1.3. These policies will be reviewed at least once per calendar year and updated to meet current best practice. 2.1.8. For this reason, many companies will find a boilerplate IT security policy inappropriate due to its lack of consideration for how the organization’s people actually use and share information among themselves and to the public. User identification. Access to shared network/service/system power user/root/admin passwords shall be controlled and limited to no more than three administrators. Social Security number trace. 2.1.4. Physical security of computer equipment shall conform to recognized loss prevention guidelines. A security policy template won’t describe specific solutions to problems. Only IT and Information Security approved connections shall be allowed into iCIMS networks. Success or failure indication. The University adheres to the requirements of Australian Standard Information Technology: Code of Practice for Information Security Management. Computer hardware and software audits shall be periodically carried out. 9.10.4. Security Policy and its supporting policies, standards and guidelines is to define the security controls necessary to safeguard HSE information systems and ensure the security, confidentiality, availability and integrity of the information held therein. Remote access to iCIMS networks shall only to be granted to personnel and/or authorized third parties and shall use two-factor authentication (TFA) or multi-factor (MFA) authentication. Department. Usernames and passwords shall not be shared, written down or stored in easily accessible areas. Personnel and authorized third parties shall ensure that SCI, PII, PI, and customer data are only recreated in hardcopy format where absolutely needed for an identified purpose and are appropriately secured. 7.2. Word. Development, test, and production environments shall be segregated. 19.1. Avoid assigning security equivalences that copy one user’s rights in order to create another’s. A Security policy template enables safeguarding information belonging to the organization by forming security policies. By submitting this form, you agree to our. Wireless access points and controllers shall not be allowed to connect to the production subscriber network. Information Security Policy. 2.1.5. Unless authorized by the Information Security Department, at no time shall an attempt be made to take advantage of any Security Weakness or Security Vulnerability. Strong cryptography and security protocols, such as TLS 1.2 or IPSEC, are required to safeguard Personal Data, PII, SCI or Subscriber Data during transmission. Identity or name of affected data, system component, or resource. 9.3. 14.6. 21.6.1.4. 12.5. Data Classifications . Web Filtering/Cloud Access Security Broker (CASB) Encryption of wireless networks shall be enabled using the following encryption levels: 1.7.1. 8.9.2. 17.10. 6.2. 8.9.7. Strict control over the storage and accessibility of media that contains Personal Data shall be maintained. Call accounting shall be used to monitor access and abnormal call patterns. 17.2.2. All Personnel and authorized third parties shall follow clean desk/clean screen best practices, especially when stepping away from workspaces. 1.2. Personal Data is prohibited on any kind of removable device, unless the device is approved and documented by the iCIMS Privacy team (privacy@icims.com) and is encrypted following Data Protection & Encryption Policy. Sophisticated analyzers can decode network packets to see what information has been sent. Dynamic code testing of the test and production environment 25.4. Confidentiality of all data, both iCIMS and Subscriber Data, shall be maintained through discretionary and mandatory access controls administered by iCIMS or the respective Subscriber, as applicable. 9.13. 1.12. Include information on how you will meet business, contractual, legal or regulatory requirements; and 4. 1.1. 11.3. 8.9.8. Potential virus and malware infections shall be immediately reported to Information Security and escalated to the Security Incident Response Team (SIRT). 1. Software that is end-of-life and no longer supported is considered unauthorized software, and shall be addressed as defined by the Authorized Software Policy. A multi-tier architecture that prevents direct access to data stores from the internet. 9.5. Processes to ensure that security vulnerabilities identified as Severity 2 or higher using the OWASP DREAD model or equivalent are not released into the production environment. 2.2.10. Office365, VPN, etc. The reissuance of de-activated or expired user IDs for systems or services that process Personal Data and PII shall not be permitted. 9.9. 8.7. Data Classification, Labeling, and Handling. 10.1.4. 8.2. 4.4.4. All hubs, bridges, repeaters, routers and switches and other critical network equipment shall use UPS protected. 13.8.5. 2.1.6. Users (including temps, consultants, and contractors) shall formally request access to systems with only the rights necessary to perform their job functions. Maximum password age is ninety (90) days. 17.1. 11.4. Test software upgrades, security patches and system and software configuration changes before deployment, including but not limited to the following: 20.1.1. 14.3. Policies can be monitored by depending on any monitoring solutions like SIEM and the violation of security policies can be seriously dealt with. Customer Information, organisational information, supporting IT systems, processes and people Generally, this will occur in circumstances involving transfer to a position of high-level security or responsibility. Pages. 7.4. English uppercase characters (A through Z) All internet facing rule set modifications shall be reviewed and approved by the Information Security Department prior to implementation. This includes access by applications/services, administrators, and all other users or sources. Personnel shall inform the IT Department immediately in the event of a possible virus infection. 16.4. Invalid logical access attempts. The Information Security Policy provides an integrated set of protection measures that must be uniformly applied across Jana Small Finance Bank (JSFB) to ensure a secured operating environment for its business operations. 1.4. 27.2.2. 13.7. 2.1.2. Critical vendors shall be reviewed at least once per calendar year, to ensure continued alignment with iCIMS security and privacy policies. 17.2.5. 21.6.1.2. 21.1. The procedures shall include testing of operational functionality. It contains a description of the security controls and it rules the activities, systems, and behaviors of an organization. This shall include changing any vendor-supplied defaults (passwords, configurations, etc.) 17.8.3. The objectives of an IT security policy is the preservation of confidentiality, integrity, and availability of systems and information used by an organization’s members. 17.3. A10:2017- Insufficient Logging & Monitoring. Protocol that allows a remote host to login to a UNIX host without using a password. 23.4.3. Effective IT Security Policy could be a model of … Customization of these policies on a per-customer basis is generally not allowed, except for product security control configurations that can be customized, often by the customer, to customer needs. 15.4.5. 4.4.1. 4.3.7. SIEM. Security Awareness, Vulnerabilities, Weaknesses, Events, and Incidents, 5.20. 11.2. 15.4. 29.2. Information Security policies are sets of rules and regulations that lay out the framework for the company’s data risk management such as the program, people, process, and the technology. A4:2017- XML External Entities (XXE) Encryption of data at rest should use at least AES 256-bit encryption. Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. Specialized training shall be given to key stakeholders (i.e., incident reporting and management, ISO 27001, security policy and process, assessment response best practice, etc.). Remove test data and accounts before production systems become active. Internal IP address ranges shall be restricted from passing from the Internet into the DMZ or internal networks. 28.2. Backups for critical systems and systems that contain production Subscriber Data, Personal Data and/or PII shall be performed on at least a daily basis. Deliver security fixes and improvements aligning to a pre-determined schedule based on identified severity levels. Only one (1) primary function per server shall be implemented, where possible. 2.2.6. 20.1.4. Manual testing after any significant changes The following automated audit trails shall be implemented for all system components to reconstruct the following events: 9.10.1. 4.3.5. Usage of role-based access controls (RBAC) shall be implemented to ensure appropriate access to networks Mobile application penetration testing 21.6.1.3. 1.4. 10.4.3. Individuals in sensitive positions, with access to Personal Data, SCI or Subscriber Data, shall not store such data on removable media, unless required by their role and approved by Information Security and Privacy in accordance with Paragraph 25.2. Access control policy shall limit inbound and outbound traffic to only necessary protocols, ports, and/or destinations. Key exchange shall use RSA or DSA cryptographic algorithms with a minimum key length of 2048 bits and minimum digest length of 256. All removable media brought in from outside iCIMS shall be scanned for viruses/malware prior to use. SIEM agents (e.g. 1.7.3. Anti-virus/anti-malware 20.5. Guest Network (isolated from Corporate and Extranet Network): Captive Portal (requires iCIMS Personal to authorize access) with guest required to connect over secure connections (https) for encrypted transit. IT Policy and Procedure Manual Page ii of iii How to complete this template Designed to be customized This template for an IT policy and procedures manual is made up of example topics. 17.2.7. 8.10. 1.3. 20.1.3. Awareness training regarding secure coding shall be conducted at least once per calendar year. Data classification, labelling and handling polices shall be put in place in order to ensure that data is appropriately handled (e.g. 10.1.3. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma (hereafter referred to as the State). Google Docs. 16.2. 18.5. 20.3. Network device for repeating network packets of information around the network. 16.1. An IT Security Policy sets out safeguards for using and managing IT equipment, including workstations, mobile devices, storage devices, and network equipment. Institutions such as the International Organization of Standardization (ISO) and the U.S. National Institute of Standards and Technology (NIST) have published standards and best practices for security policy formation. 17.5. Failure to patch within defined timelines could result in disciplinary action, up to and including termination. Normally not that very well written and often adversely affects other software. Ensure that any physical access required by NKPs are supervised. 9.10.5. Creation and deletion of system-level objects. To accomplish this, you need to define acceptable and unacceptable use of systems and identify responsibilities for employees, information technology staff, and supervisors/managers. Use an access pin with a minimum length of six (6) digits shall be used for critical voice mail accounts. 2.1.9. University of California at Los Angeles (UCLA) Electronic Information Security Policy. English lowercase characters (a through z) Up to date anti-virus software for the detecting, removing and protecting of suspected viruses shall be installed on all servers, workstations, and laptops. Used to synchronize the time of a computer client or server to another server or reference time source, such as a radio or satellite receiver or modem. Define and implement server build standards that include, at a minimum, the following: 13.8.1. 10.3. Administrator, superuser, and service account passwords shall be stored in a secure location, for example a fire safe in a secured area. Access via unencrypted protocols (http, telnet, ftp, tftp) shall not occur. 8.9.2.2. Network equipment access shall occur over encrypted channels as defined in the Data Protection & Encryption Policy and Encryption and Key Management Policy. Firewall policies, or equivalent before installing in production. Data centers shall be required to perform SOC 1/2 or equivalent audits on an annual basis and vendors shall be required to remediate any findings in a reasonable timeframe. If you are unsure regarding the level of required encryption or specific encryption policies, you shall contact Information Security for guidance and approval. © 2020 Palo Alto Networks, Inc. All rights reserved. Ensure that all data in transit is either encrypted and/or the transmission channel itself is encrypted following Data Encryption Policy. Computer software that replicates itself and often corrupts computer programs and data. 3.3. The means by which access to computer files is limited to authorized users only. However, when multiple usernames are assigned to personnel, different passwords shall be used with each username. SSIDs and default usernames and passwords shall be modified or removed prior to implementation in a production environment. 9.6. Management strongly endorse the Organisation's anti-virus policies and will make the necessary resources available to implement them. Two-factor authentication for remote access shall be implemented as defined in the access control policy. Do not use Personal Data and PII for testing and/or development, and only use false/synthetic data (preferred) or Deidentified and strongly Pseudonymized Data for testing and/or development.. Privacy Notice | Terms of Use | Information Security Policies Made Easy, written by security policy expert Charles Cresson Wood, includes over 1600 sample information security policies covering over 200 information security topics. 24.2. 10.1. A security policy … Users shall be made aware of current anti-virus procedures and policies. System auditing/logging facilities shall be enabled and forward to a centralized logging system, which in the event of any applicable log restoration efforts shall capture the name of the person responsible for restoration and a description of the Personal Data and PII being restored. 13.6. To protect the confidentiality of PII in transit: 22.1.1. The granting of access rights to a user, program or process. 1.10. Reference Check. 28.1.2. This policy offers a comprehensive outline for establishing standards, rules and guidelin… 3.2. Disposal logs will be kept for a minimum of ninety (90) days. Workstation access to the Internet shall be controlled based on assigned or departmental role. 8.6. 13.8. A physical or logical subnetwork that contains and exposes an organization’s external-facing services to a larger and untrusted network, usually the Internet. 2.2.7. 4.6. Enable accounts used by vendors for remote maintenance only during the time period needed. As soon as possible after notification, not to exceed twenty-four (24) hours, rights to all systems shall be removed unless a specific exception request is received from Talent, Legal or Information Security. 8.9.4. The … Record at least the following audit trail entries for all system components for each event: 9.11.1. Auditing features on wireless access points and controllers shall be enabled, if supported, and resulting logs shall be reviewed periodically Information Security. A9:2017- Using Components with Known Vulnerabilities A security policy can either be a single document or a set of documents related to each other. 9.11.2. Personnel and authorized third parties are not allowed to install unauthorized wireless equipment. For example, administrators shall use the su command to obtain root privileges, rather than login as root onto UNIX or Linux systems. They safeguard hardware, software, network, devices, equipment and various other assets … 24.3. 4.3.10. Secure audit trails shall be protected so they cannot be altered. Guest Network: Accessible by guests with appropriate employee approval or employees with minimal web-filtering in place (no direct access to corporate/production network). Disaster recovery plans shall support of Subscriber business continuity plans and shall be in place and tested on a regular basis as set forth in the Support & Maintenance Policy (“SMP”). Redundant cabling schemes shall be used whenever possible. Remote access servers shall be placed in the firewall DMZs. Remove custom application accounts, user IDs, and passwords before applications become active or are released to subscribers. Limit the number of concurrent connections to two (2), where possible. 18.2.3. Administrators shall only log into systems with user ids attributable to them or follow processes that would not break attribution. 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